Privacy Policy

LJPhotostop privacy statement

Introduction

LJPhotostop takes your privacy very seriously. This privacy policy has been prepared in line with the UK and EU’s General Data Protection Regulation (GDPR) as well as the UK Data Protection Act, all of which promote fairness and transparency for all individuals in respect of their personal data.

This privacy policy applies to all data we process, and by using LJPhotostop you consent to our collection and use of such data.

1. The Data we collect
As a data controller, we collect a variety of data in order to deliver our services, and we will manage your personal data transparently, fairly and securely. We may ask you to provide us with the following data – First and Last Name / Address / Postcode /Telephone Number(s) / Email / Internet Protocol (IP) address.

We will also record a date of birth for all persons we photograph under the age of 13 and require the parent or a legal guardian to consent to photography. (this allows any returned services to be completely accurately at the age requirements agreed (for example 3 weeks, 3 months, and 9 months photographic packages - for birthday events and /or any other special occasions being photographed) Obviously being a photographic business we also create and manage images as per our contractual agreement(s).

2. How we use this Data
We use the above data - (e.g. To deliver our service to you / For marketing purposes / to pass electronic version via electronic transfer platforms operated by third parties / To be able to Personalise your experience and/or the outcomes / To provide account access etc..)

3. Why do we collect this Data?
We collect this data on the following lawful basis (e.g. Consent / To arrange or fulfil a Contract / To meet a legal obligation other than a Contract - to make return contact for landmark dates and occasions according to the package contract undertaken) When you visit our website we also collect Cookies. These are small pieces of data that websites send to a
user's computer and are stored on the user's web browser. They are designed to enable the website to remember information. This helps us (e.g.Personalise your experience, Deliver our service to you and for Marketing Purposes)

4. Which third parties do we share Personal Data with?
Only if required, we share personal data with the following third parties: typically, for any third-party printing and distribution purposes i.e. large scale or large image accessorised printing services, as required, additional use for analytical purposes (e.g. Google Analytics provider, Gmail, LJPhotostop
Accountant, Paypal or other customer payment provider, Website manager, Printing Labs, Back-Up Providers).
For the vast majority of occasions –
- Data is not transferred outside of the UK
- Data is not transferred outside of the European Economic Area.
- Data is transferred outside of the European Economic Area to the United States under the protection of EU/US Privacy Shield.

LJPhotostop privacy statement (e.g. Snapfish, a printing Lab or similar - Data is not transferred outside of the European Economic Area, LJPhotostop Accountancy is done internally - Data is not transferred outside of the UK)
There are also certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal
process, government request, rule or regulation.

5. Why do we share your Personal Data with the above?
We share your data in order to deliver our photographic service/s to you / For marketing purposes / To personalise your experience/outcomes)

6. How do we keep your personal data secure?
We keep your data secure by following internal policies of best practice and training for LJPhotostop staff, encryption where additionally required, By using Secure Socket Layer (SSL) technology when information is submitted to us online via our website. In the unlikely event of a criminal breach of our security, we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you.

7. Changes to our privacy policy and control
We may change this privacy policy from time to time. When we do, we will let you know by changing the date on this policy, notifying customers of only significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy.

8. You have the following rights -
- the right to be informed about the collection and use of your personal data
- the right of access to your personal data and any supplementary information
- the right to have any errors in your personal data rectified
- the right to have your personal data erased
- the right to block or suppressing the processing of your personal data
- the right to move, copy or transfer your personal data from one IT environment to another
- the right to object to processing of your personal data in certain circumstances, and
- rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual). We also give you the option to manage your data via: Email, Telephone, Writing to us. While we do not hold personal data any longer than we need to. The duration will depend on your relationship with us, and whether it is ongoing. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes (this could be extended if You (the client) wishes extend this if you intend for LJPhotostop to archive images indefinitely by adding After this time we will archive your photographs indefinitely along with your relevant details and consent forms. This is due to requests for replacement images being made several years after being taken.

LJPhotostop. Nov 2023

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